Sketch Note: How to Influence Without Authority

My work in corporate quality functions in the past involved influencing cross-functional teams (as an internal consultant) on processes and methods when I had no direct reporting relationships with them. I knew that only technical expertise was not enough and I wished I had some guidance on how to influencing without authority.

Jesse Lyn Stoner is one of my favorite leadership bloggers and her post “How to Influence Without Authority” offers useful guidance on the what she calls as “8 Portals of Influence”. It is also one of the most loved posts on her blog! Whether you lead backed by a formal authority or you lead without a title, these ideas should help you build influence.

Here is a sketch note version encapsulating some ideas from her post. Read the full post here.

Leading Well: Listening is Meditation

This post is inspired by a tweet from the legendary Tom Peters which deeply resonated with me.

I once had such a major disconnect with the Head of HR that I had to walk out of his room. And the disconnect was not that of ideas because I could not even start the discussion for which we were meeting. Every time I attempted to start, a text message on his cell phone or something on his computer screen distracted him. Not only that, he chose to respond to those distractions. I requested him to get through his preoccupations and then schedule a time to connect without any interruptions.

But this happens even when technology is not the culprit. You can feel the disconnect when someone pretends to hear you but not really listen.

The art of effective listening has a lot to do with the practice of meditation. Lets see how.

Meditation practice is known to make us calm by focusing all our attention and consciousness to a center within us. Meditation allows us to listen to our own thoughts, feelings and emotions resulting in clarity about the true nature of things. Meditation is about listening.

When communicating with the other, we need something similar – meditative listening if we can call it that way. Why can’t the other person in front of you be that center?

“Listening is Meditation. Clear your mind for the duration.”

Tom Peters (Tweet)

If we clear our mind of all other thoughts and distractions before we start the conversation, it becomes an engaging exchange. When the other person is your center, you are not just hearing what is said, you are also listening to the emotion behind the words, the unstated needs, what it really means and what the body language conveys. Hearing is the function of our mind and mind has a tendency to constantly rationalize. When mind is engaged in rationalization it cannot fully attend. Listening is the function of something more deeper – the heart or soul may be!

You can truly serve others when you know what others really need or value. And meditative listening is the only way to get to it.

It does not matter whether you are a leader or not. Next time someone (team member/peer/customer/your kid) walks up to you for a conversation, treat it is an opportunity. Turn off all your screens. Mute your gadgets. Silent your mind. Let go of the baggage of your preconceived  notions and assumptions. Make the other person your center. And then listen.

It helps you show your respect to the other person, encourage a meaningful exchange, become emotionally intelligent and aware.

Listening well is as much about meditation as meditation is about listening.

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Hidden Strengths – Unleashing The Leadership Skills You Already Have

Most people ascend to leadership positions based on their areas of natural strengths. Tools like SWOT analysis also focus excessively on two things: strengths and weaknesses. So, our natural response as leaders is to leverage our strengths and improve on areas of our weakness. Yes?

But there is a large space between our strengths and weaknesses that which is hidden. Authors Thuy Sindell and Milo Sindell calls this space as “Hidden Strengths” in their new book by the same name. About 70% of our skills fall in this hidden space where we are neither excelling nor failing. And according to authors, our focusing on our hidden strengths provide a very fertile ground for our leadership and professional growth.

The book points to research which states that,

“Effective leaders evolve and grow throughout their careers, whereas failed leaders get stuck in a pattern of overusing their strength to the point of staleness.”

After a while, overusing our strengths may just turn out to be one of our weaknesses. And therefore, it is vital to first know the hidden strengths and then work to develop in those areas.

Our natural strengths are an intersection between our talents, knowledge and skills. However, the possibility of having natural strengths is only to an extent of 20%, i.e. your top 20% of skills. For rest of the skills there are missing pieces.

This book can be your effective guide in identifying those missing pieces. To do that, this book provides an overview of 28 skill areas that are divided into four categories:

  • Leading Self: How aware are you of your skills and limitations? How strong is your ability to self-regulate?
  • Leading Others: How do you interact with others in the organization?
  • Leading the Organization: To what extent do you think about the direction of the organization and how you function within it?
  • Leading Implementation: How are you ensuring that things get done?

Knowing that constant learning is our biggest competitive advantage in a rapidly changing world, we all try hard to develop our skills in areas we think we need to improve. But having a handy guide like this book can provide a definite direction to your self-development efforts.

This is a compact 80 page book that is not preachy in its tone, doesn’t offer any quick fix models but just outlines the premise, key skills and why they are important. Free online profiling of hidden strengths that comes with this book  also complements for brevity in content.

Whether you are a leader looking for improving your skills further or an aspiring leader, this book will offer useful insights into some of the key skills that contribute to great leadership.

7 Pointers to Build a Strong Company Culture

Much like electricity which cannot be seen but empowers the devices, culture is an invisible force that drives beliefs, habits, rituals and outcomes of an organization. In fact, culture is a sum total of an organization’s shared values, behaviors, rituals, beliefs, attitudes, goals and practices.

It exerts a powerful influence on day to day behaviors and choices of people. Yet, the truth is that most organizations are not aware about the current state of their culture.

The thing about culture is – even when you are not consciously building a culture, it is still being formed by default based on your actions and decisions on a day to day basis. And it impacts your bottom line.

“If you get the culture right, most of the other stuff will take care of itself.” – Tony Hsieh, CEO, Zappos

If culture is anyway being formed, why not work to build it consciously? Here are some good starting points to build a strong culture.

  • Clarify your motives: The goal of building a strong culture is not to merely extend a “feel good” factor to your people. The goal of building a great culture is to empower, enable and network your people through values, beliefs, rituals, systems and practices so that they can create real business value.
  • Understand the drivers of great culture: Many leaders associate culture with external perks like free lunches, vacation policies and such. Culture is driven by combination of internal and external forces and most importantly, understanding of what your business really needs.
  •  Define your values: Once you know what kind of culture you want to build, you need to establish values – guiding principles that should dictate the behaviors and actions and help people differentiate between right and the wrong. Involve your people in defining values for better buy-in and collective discovery of associated behaviors. 
  • Live them: Values defined, posters created,communication done and office space is decorated with new values – great! But culture, real culture, is built one action and one decision at a time. Your values will mean nothing unless they are lived at every level within the organization.  Reward what you want more of.
  • Assess your culture: Take time to periodically assess the culture. Are we living our values? What do people think about our culture? What are our strengths and opportunities for improvements? Assessments can vary from simple internal surveys to sophisticated external assessment tools. The key is to know where you stand and what needs improvement.
  • Take Actions: People make sense of an organization’s culture not by written words but by real actions. If building a strong culture is your priority, act on the feedback you receive from the culture assessment. Talk to your people, involve them in the change process and make real progress in areas that matter. Strong cultures are shaped largely by how leaders act.
  • Communicate Relentlessly: It helps to communicate about your culture and values continuously and explicitly. Your internal and external stakeholders need to understand your culture. Communicate through words and through your actions. Reward people who demonstrate right behaviors and live your values. Provide feedback to those who don’t.  Encourage open and honest dialogue about your culture whenever you can.

Yes, your product or service is the starting point of organization building activity. But unless you build a great culture, it is incredibly difficult to accelerate growth.

So, there is a reason why Peter Drucker famously said, “Culture eats strategy for breakfast.” Strategy is created in boardroom but culture determines how people on the floor actually implement the strategy – and how well!

Dare to Serve: How to Drive Superior Results by Serving Others

“The first responsibility of a leader is to define reality. The last is to say ‘Thank You’. In between, the leader is a servant.” – Max De Pree

Gone with the industrial age is the concept of traditional leadership where people at the top of pyramid exercise the power in a hierarchy. In a creative and connected economy, a leader’s first and foremost job is to serve to the needs of people they lead. To create an ecosystem where creative people thrive. To create trust by trusting others. To build a learning organization. To deliver meaningful results.

That is what Cheryl Bachelder, CEO of Popeyes® Lousiana Kitchen, Inc says in her brand new book “Dare to Serve – How to Drive Superior Results by Serving Others”.

Why dare? What kind of a leader is Cheryl Bachelder talking about?

“This is a different kind of leader with a rare combination of traits, courageous enough to take the people to a daring destination, yet humble enough to selflessly serve others on the journey. The dynamic tension between daring and serving creates conditions for a superior performance.”

I could see the same contrast/creative tension between “dare” and “serve” that Jim Collins described as “Fierce Resolve” and “Humility” as a trait of Level 5 Leader.

What I like about this book is that it is a first hand account of a CEO who turned the business around. In 2007, Cheryl Bachelder was hired to turn around the business situation that reeled with poor customer service, dwindling sales and troubled relationships with franchise owners. In the first part, Cheryl describes the journey of transformation, challenges, setbacks and ultimately the triumphs. In the second part, she puts forward anecdotes and specific examples of how leaders can become stewards of people and organization’s mission. The book makes you think through game-changing questions that Cheryl calls as “Dare to Serve Reflections”. Exercises and quotes makes the book all the more interesting and learning oriented.

The concepts of servant leadership or the paradoxes of leadership are not new. But Cheryl Bachelder does a great job at bringing these concepts to the fore using her own transformation experience. And for that, this book is valuable.

Here are some of the other gems from the book:

Helping people who want to find meaning and purpose at work is exceptionally rewarding. It is the leader’s opportunity to leave a legacy in lives of people you lead.

For principles to matter, they have to be “in action,” not on plaques. Principles must come alive in the daily conversations, decisions, and actions of the team.

Self-centered leadership is actually a lazy path. The leader merely wields power over others to achieve results for their own benefit. This is not difficult to do. But this approach stunts performance of the people and the enterprise. It cannot deliver superior results.

If you are a leader who is at the center of transformation responsibility, this book is a must read. If you are already someone who already leads through service, this book will help you gain a diverse perspective of what stewardship looks like in real life.


Also Read: Other book reviews/author interviews at QAspire.

Interdisciplinary Thinking

Technology and sociology are two different disciplines. But when technology transcended the boundary and met sociology (or the other way around) – social media was born. It completely transformed how we communicate, consume information and sell.

If you are playing a guitar, you are dealing with two disciplines. The art of dynamically arranging musical notes in a certain sequence AND the physics of how sound is produced – i.e. stroking the strings that create vibrations in a hollow space to produce music.

New ideas, knowledge, solutions and innovation happens beyond the boundary of one discipline. In a dynamic world that we live in, problems are never clearly defined and solutions have to evolve as the understanding of problem or context evolves.

In an evolutionary environment, possibilities are endless and to tap into these possibilities, we need more interdisciplinary thinking. We need to transcend the boundaries of our specialization and understand the whole system we operate in.

Only then can we create new knowledge, learn holistically, solve interesting problems and drive innovation.

Building Critical Thinking Muscle: An L&D Mandate

Last week, I was invited as a guest on PeopleMatters #TChat (Twitter chat) on the topic of developing critical thinking muscle within the organization and the role of learning and development. I was joined by Mahalaxmi R who is the CLO & Global Head Talent at Airtel and Rajesh Lele. It was fun contributing and learning a great deal in return from the Twitter HR community. Here are the highlights from the chat. (You can see more tweets at the storified version of the chat)

Q1: Why do you think Critical Thinking is an essential skill to be built across the organization in today’s context?

A1 Organization grows (or doesn’t) one decision at a time. Critical thinking is an enabler of effective decision making. – Tanmay Vora

A1. Helps in reducing risk in & raises quality of decision-making. Helps problem-definition & solving by testing assumptions. – Rajesh Lele

A1 It’s a VUCA world! Crucial decisions are needed to be taken at every level in the organization, everyday without much guidance – PearsonTalentLensInd

A1. The application of #CriticalThinking results in better decisions, fewer mistakes & improves d level of collaboration – Ester Martinez

A1. Today’s interconnected #VUCA world demands CT as a necessary competency. – Tanaz H Mulla

A1 Critical thinking skills are basic building blocks for higher level competencies like strategic thinking. – Tanmay Vora

Critical Thinking is identified as one of the core skills of 21st century workforce to deal with an evolving landscape. – Sahana Chattopadhyay

A1 Several important workplace competencies hinge on critical thinking – PearsonTalentLensInd

Q2:How can Critical Thinking be developed? Share interventions that work best to build Critical Thinking?

A2 Assessments are a good starting point – both for evaluating current competencies as well as when hiring talent. – Tanmay Vora

A2.“Clear thinking requires courage rather than intelligence.” ~ Thomas Szasz –Develop courageous conversations – Rajesh Lele

A2 When you need quick strengthening of CT skills, selecting critical thinkers during hiring yields faster results  – Tanmay Vora

A2 Self Assessment and Development of Data driven approach are some of the tool to develop #CrticalThinkingAkanksha Mishra

A2 Having leaders in organization who are critical thinkers sets the right precedence for everyone to think critically – Tanmay Vora

A2. Developing Critical Thinking requires skills like reflection, assessing assumptions and biases, evaluating options. – Sahana Chattopadhyay

A2. Projects that bring divergent thoughts and multi stakeholders together =best way to learn. – MAHALAKSHMI R

A2 Case studies, Simulations, Summary of past business decisions Experience, if not forgotten, can be a guide to the future. – Gurpreet Bajaj

A2/2 Leaders to encourage others to voice their thinking. Ensure employees have the ability to get to an answer by solid reasoning – Gurpreet Bajaj

A2 Beyond training, experiential learning sessions & workshops involving problem solving, thinking and writing helps. – Tanmay Vora

Don’t forget traditional problem solving tools –5Why, TRIZ, etc & go beyond. Build a “love for solving problems” – Rajesh Lele

A2 Developing CriticalThinking needs practice to train the mind to think in a certain way. RED model helps – PearsonTalentLensInd

Q3. Who is the owner and stakeholders involved in this process of infusing Critical Thinking across the organization?

Critical Thinking is every corporate citizen’s responsibility. Begins at the individual’s desk. Institutional approach secondary. – Rajesh Lele

A3 Senior leaders of the organizations are the first stakeholders in creating the culture of critical thinking. – Tanmay Vora

Most orgs now anyways look for leaders who can connect the dots +build strategy that’s inclusive which is a clear case for CT – MAHALAKSHMI R

Everyone, it is part of organizational culture – Subir Chatterjee

a) Leadership to Demonstrate open culture to challenge status quo b) L&D to Drive c) People to be naturally inquisitive! – Gurpreet Bajaj

Managers, leaders & each individual. Managers as coaches. Individuals as self-driven learners. It’s a life skill everyone needs – Sahana Chattopadhyay

It is the leadership teams role. If all decisions are data driven and not people dependant then it will percolate – Gautam Ghosh

Anyone who decides in an org context is a stakeholder – esp. senior leadership and middle management – Tanmay Vora

Q4: What are the road blocks that L&D practitioners & Managers are likely to face in implementing these change intervention?

Danger in focus only on tool/ methodology without behavioral anchors in implementing critical thinking skills – Rajesh Lele

Biggest challenge: aligning every single decision making individual to the critical thinking agenda. – Tanmay Vora

Roadblocks in the form of established processes, drive for productivity/speed over quality, mindset of what worked in the past – Sahana Chattopadhyay

Biggest roadblock would be if CT becomes a HR agenda instead of biz demand – MAHALAKSHMI R

When obstacles arise, you change your direction to reach your goal, you do not change your decision to get there, Zig Ziglar – Ester Martinez

Failure to take real problems of the business in the intervention. #ActionLearning & real projects best teacher – Rajesh Lele

A4. Fixed Mindset is the biggest challenge. Leaders, by majority, have a bias towards action. CT hence lags behind – Tanaz H Mulla

A4 Over reliance on best practices and past experiences without aligning them to current context can be a major roadblock.Tanmay Vora

Managing resistance – Critical thinking isn’t easy and doesn’t come to everyone naturally. – Tanmay Vora

A4 a) Conflicting Cultural Hypocrisy- Open vs Closed; b)Training Program vs Change? c) Limited business grounding for mentoring CT – Gurpreet Bajaj

Q5. What are the benefits that organizations can derive from these training interventions?

A5 Better decisions and planning. Better problem solving. Improved analytical skills. – Tanmay Vora

Resilience and ability to deal with change, agility over rigidity, growth over fixed mindset when #criticalthinking is adopted. – Sahana Chattopadhyay

Thinkers at all levels; Empowered and engaged employees who can see their impact on bottom line,Transparency,Respect,Innovation – Gurpreet Bajaj

Sustained biz success due to a.Well thought through strategy. b. Higher thought diversity & inclusion c. Long term view – MAHALAKSHMI R

A5 An organization with critical thinkers is likely to be more collaborative, strategic, innovative, make better decisions & grow well. – PearsonTalentLensInd

Critical thinking and creative problem solving are intricately linked – drivers of innovation. – Tanmay Vora

This is the reason why I love tweet chats – in just about 30 minutes of time, so many diverse perspectives came to the fore from equally diverse participants – talk about the power of community in learning!


Also read: My article series on critical thinking at Pearson TalentLens Blog.